This Privacy Policy (the “Policy”) applies to all processing activities involving personal data carried out by Fowey Classic Cars (hereinafter also referred to as “we” or “us”) which is a not for profit organisation based in the town of Fowey in Cornwall. Our purpose is to organise the annual Fowey Classic Show and Parade (Event).
We are the Data Controller in respect of personal data that we collect and process in connection with our organisation of the Event.
We collect personal information about you when you visit our website (www.foweyclassiccar.com), register with us, or contact us. We may use this personal information along with other information collected or generated during our relationship with you.
We are committed to protect and respect your privacy by being transparent about how we collect and use your personal data and to meeting our data protection obligations. The purpose of this Policy is to explain:
- What information we collect;
- How we collect personal data;
- Why we process personal data;
- How and why we share your personal data;
- How we protect personal data;
- How long we keep personal data;
- Your rights;
- Links to other websites; and
- Changes to this Privacy Policy.
It is important that you read this Policy carefully to ensure you are fully aware of how and why we are using your data.
If you have any questions about this Policy or you wish to exercise your legal rights as set out below, please contact us by email at: foweyclassiccars@gmail.com
The information we collect
We may collect, use, store and/or transfer different kinds of personal data about you. What we mean by personal data is any information about an individual from which that person can be identified (either by itself or when combined with other information). We will limit the collection and processing of personal data to what is necessary to achieve one or more purposes as identified in this notice. The personal data we collect may include:
- Basic personal data to identify you such as your full name;
- Your contact information including your email address and telephone number;
- Whether or not you attended the Event;
- Online information and activity based on your interaction with our website;
and
- Usage data including information about how you use our website and services.
It is important that the personal data we hold about you is accurate and current. Please keep us informed if your personal data changes during your relationship with us.
How we collect personal data
We collect this information in a variety of ways. For example, it is collected through (but is not limited to):
- Registration forms completed by you;
- Correspondence with you (including emails); and
- Calls or other types of exchanges with you (including messaging applications).
Why we process personal data
We need to use your personal information to register you as a participant in the Event, register your vehicle as a participant at the Event, alert the private parking company that you are a participant in order to avoid a fine, and locate your vehicle within the appropriate display area, and to communicate with you about the Event generally. Failure to provide some of your personal information may result in your car being fined for unpaid parking, or prohibit your ability to join the show or parade, if applicable. You must complete all required information on the registration page of the website. If we require further details, we will inform you when information is required in order to use our services.
We use the information you provide for the following legal bases and legitimate business purposes:
- Providing our services to you:
This includes using information necessary for allowing you to participate in the Event.
- Legal and compliance purposes:
This includes using your personal information to comply with legal and regulatory duties. This may also include establishing, exercising, or defending legal rights and claims, monitoring and reporting compliance issues, or responding to legal process.
How and why we share your personal data
We may from time to time share your personal data with the following who are also required to keep your information confidential, safe and secure:
- Third parties, commercial partners, agents, professionals and subcontractors who provide products, services and administrative support to us;
- Where we are required by law, law enforcement agencies, governmental entities or regulatory bodies; and
- Anyone else with your permission.
How we protect personal data
We take the security of your personal data very seriously. We have controls in place to ensure that your data is not lost, accidentally destroyed, misused or disclosed.
Where we engage third parties to process personal data on our behalf, they do so on the basis of written instructions, are under a duty of confidentiality and are obliged to implement appropriate technical and organisational measures to ensure the security of data.
How long we keep personal data
We will not retain your personal data longer than is necessary. The retention periods for which we will hold your personal data will vary depending on its category including but not limited to the nature and type of record, the nature of the activity. For the most part, your personal data will be retained for no longer than seven years after the end of our relationship, unless there is an overarching regulatory reason for holding onto it for longer.
Your rights
You have the right to know if we are processing your personal information, and to ask us for a copy of your information free of charge. You have the right to request a structured and machine-readable copy of certain information you have provided to us. We may charge you a reasonable fee for providing the information, or not act upon your request, if the request is manifestly unfounded or excessive. You have the right to stop us sending you marketing communications. You have the right to ask us to correct information about you that is incomplete, inaccurate or out-of-date. You have the right to ask us to erase certain information about you, to restrict certain uses of your information, and also to object to certain uses of it. You also have the right to lodge a complaint with a supervisory authority about our processing of personal information. When we receive a request, we may ask for additional information from you to verify your identity.
To exercise these rights, please contact us by email at:
foweyclassiccars@gmail.com
Links to other websites
Within our website we may have links to third party websites, plug-ins and applications. Clicking those links may enable third parties to share or collect your personal data. We do not control such third-party websites and are not responsible for their privacy statements or the contents of those websites. We would encourage you to read the privacy policy of every website you visit.
Changes to our Privacy Policy
We keep this Policy under regular review. We encourage you to review this page regularly to identify any updates or changes to our Policy.